Two cars, one lift, one hour
Someone wrote the job on the board, someone else took it on the phone. Both drivers arrive at ten and one of them is going to wait ninety minutes for a job he booked.
Scheduling · Car workshops
The whole workshop day on one screen: every mechanic, every bay, no overlap.
Each mechanic — or each bay — gets their own working week, their own days off and a buffer after every job. One calendar shows what is really free, the cars you take at the counter go into the same list as the online bookings, and two jobs can never land on one lift. From $39 a month, 14 days free.
14 days freeNo card requiredSet up in an afternoon
- 1
- calendar for the whole workshop
- 7
- mechanics or bays on the $69 plan
- 0
- double bookings on the same lift
- 14 days
- free trial, no card required
Try the calendar below
This is the real booking page and the workshop calendar behind it, not a video. Book a job and watch the slot go.
Gearbox Motor Works
Book an appointment
Service
With
Time
Team calendar
Today
CChris
MMarek
VVera
10:00
11:00
12:00
13:00
14:00
15:00
16:00
Diagnostics scan
Brake pads, front axle
Clutch check and adjustment
Brake pads, front axle
Brake pads, front axle
This is the real booking page and the workshop calendar behind it, not a video. Book a job and watch the slot go.
How do you schedule mechanics and bays in an auto repair shop?
You give every mechanic, or every bay, its own weekly hours and day-off overrides, and every job a duration and a buffer after it. One calendar then shows the workshop day: what each mechanic has, what is still free, and the cars you took by phone. With TapTime those free hours are also what the booking page offers drivers, so nothing is promised twice.
The whiteboard says one thing and the corridor says another.
Two cars promised to the same mechanic at the same hour, a lift still busy at eleven, and the one man who can do the timing belt is off on Friday.
Only I know who is off next week
The holiday, the training day, the Saturday when only two of the team come in. It lives in your head, and something gets booked into it anyway.
The job never fits the slot you gave it
Nobody counted the test drive, the wash and ten minutes on the phone with the owner. By three in the afternoon the whole day is an hour behind.
One calendar the whole workshop works from.
Mechanics, hours, days off and buffers are set once. After that the day plans itself and the booking page can only offer what is genuinely free.
-
Every mechanic with their own week
Add each mechanic with a photo, a title and their own weekly hours. Someone who works Tuesday to Saturday is offered on Saturday and never on Monday.
-
Days off that really block the day
A holiday, a training day, a morning at the doctor: put the override on that mechanic's date and both the calendar and the booking page stop offering it.
-
The workshop day at a glance
One calendar for everyone, mechanic by mechanic. A mechanic can also be limited to his own schedule, so he opens the dashboard and sees his cars, not the whole shop's.
-
A buffer after every job
Each service carries its own minutes afterwards for the test drive, the wash and the paperwork. Nobody can be booked into time that was never free.
-
Counter jobs in the same list
The car a regular drops off on Thursday goes into the calendar exactly like an online booking. One list, one version of the day, no second book on the desk.
-
Two workshops, one account
Each location keeps its own mechanics, services and booking page, all run from the same dashboard, with staff scoped to the site they work at.
An afternoon to set up, then the day runs itself.
No onboarding call, no setup fee, no software to install. Everything below is done in the browser.
-
1
Add your mechanics or your bays
A name, a photo and a title each — or Bay one and Bay two if you plan by lift rather than by person. Then their weekly hours and their days off.
-
2
Give every job its real minutes
Duration, price and the buffer that follows it. Ten services on the entry plan; start with the jobs you do every week.
-
3
Work from the one calendar
Online bookings arrive in it, counter jobs go in by hand, and everyone in the workshop sees the same day.
Whiteboard versus one calendar, honestly.
Whiteboard and a phone list
- Who is working Saturday. Whoever remembers
- A holiday next Thursday. Written down somewhere
- Two jobs at ten. Both drivers arrive, one waits
- Time between jobs. Nobody counted the test drive
- A car taken at the counter. On a second list on the desk
- Tomorrow's plan. Clear at eight tomorrow morning
TapTime workshop calendar
- Who is working Saturday. Each mechanic's own weekly hours
- A holiday next Thursday. A day-off override; nothing can be booked into it
- Two jobs at ten. The slot disappears the second it is taken
- Time between jobs. A buffer after every service, every time
- A car taken at the counter. In the same calendar as the online bookings
- Tomorrow's plan. Clear tonight, mechanic by mechanic
Thursday, 07:50, at Gearbox Motor Works.
One workshop day seen from the calendar rather than from the corridor.
-
Three cars on the board that is not there any more: brake pads in bay one, a diagnostics scan for Chris at ten, an inspection at eleven.
-
A regular calls about a clutch. Chris is full until two; Marek has 14:30 free with a 30-minute buffer behind it. The booking goes straight into his column.
-
Marek has to collect his daughter and leaves at three. You put a day-off override on his afternoon, and the two open slots vanish from the booking page before anyone takes them.
-
Tomorrow: four cars, each with a mechanic, a start time and a buffer. You lock up knowing exactly what nine o'clock looks like.
The whole workshop hears about every booking, cancellation and finished job
The calendar keeps two cars off one lift; the integrations keep everyone told. Chat alerts, automations, webhooks, the REST API and ad conversions are included with appointments at no extra cost and no per-event fee.
How conversions, webhooks and the API work
Know which campaign books the brake jobs
Every online booking keeps its UTM tags and click id. When it is confirmed, Google Ads, Meta and GA4 get one conversion valued at the service price, so a brake job counts for more than a scan.
The front desk and the bays, each in their own chat
Choose which events each chat hears. The front desk’s Telegram group gets new requests to confirm; the mechanics’ Slack or Teams channel gets cancellations, so a freed 14:30 is no surprise.
Finished jobs into your books, no code
When a booking is marked completed, Zapier, Make, n8n or Pipedream can add it to your accounting tool or a job sheet in Google Sheets, with the client, the time and the service. No code, one Send test.
Your workshop system, kept in step
Webhooks signed with HMAC-SHA256 post every status change to your own software. A read-write API key can confirm, cancel, mark a no-show or complete a booking, and the same alerts fire. No partner application.
One price for the workshop, counted in mechanics.
From $39 a month for up to 3 mechanics or bays and 10 services, $69 for up to 7 and 20 services. Every one of them gets their own hours and their own column in the calendar, and bookings are unlimited. Fourteen days free, no card.
Two sites? Each workshop runs its own booking page and its own subscription from one dashboard, with staff limited to their own location. Other TapTime modules are switched on separately.
Built for workshops with more than one pair of hands.
- Multi-bay auto services
- Independent garages
- Fast-fit and oil change shops
- Brake and suspension specialists
- Diagnostics and auto electrics
- Van and light truck workshops
- Motorcycle workshops
- Body shops with a service bay
What service managers ask about the calendar.
Do customers need an app?
No. Drivers open the booking page in the phone's browser, and your team works in the dashboard in any browser as well. There is nothing to install on either side.
Can I plan by bay instead of by mechanic?
Yes. A specialist here is simply a name with a photo, a title and a working week, so you can create Bay one and Bay two and let drivers book a bay. Billing counts them the same way whichever you choose.
Can a mechanic see only his own day?
Yes. Limit a mechanic to his own schedule and he opens the dashboard on his phone to his own cars for the day, while the front desk keeps the whole workshop view.
Can mechanics have different working hours?
Every mechanic has his own weekly hours plus overrides for single days, so a four-day week, a Saturday shift and a training day on Wednesday all fit in the same calendar.
How do I keep time for the test drive and the wash?
Give the service a buffer: the minutes after the job that nobody can book into. It applies every time that job is booked, so the day is planned with the real time in it, not the optimistic one.
What about the cars we take at the counter?
Type them into the calendar yourself. Bookings from the page and the ones you enter by hand are one list, so a walk-in blocks the slot online exactly like a booking does.
What does it cost for a workshop with five mechanics?
Five is the middle plan: $69 a month for up to 7 mechanics and 20 services. Up to 3 mechanics and 10 services is $39. Monthly by card, no contract, no setup fee.
What happens if I stop paying?
After a short grace period the module is paused and the booking page shows a brief “temporarily unavailable” note. Nothing is deleted: your mechanics, services, hours and bookings stay exactly as they were.
Can our workshop’s Telegram group get a message when a booking is cancelled?
Yes. Connect a Telegram group, or Slack, Microsoft Teams, Google Chat, Discord or Mattermost, from Integrations in TapTime and pick the events it hears: new requests, confirmations, cancellations, no-shows or completed jobs. Each message arrives in seconds with a link back to the calendar.
Take the whiteboard down this week.
Fourteen days free, no card, cancel any time. Put every mechanic's week into one calendar and see tomorrow tonight.
14 days free No card required Cancel anytime